The goal of visual management is to make it easy for your employees to absorb key information in a short amount of time. This is known as the 1-3-10 rule, which assures that the viewers can understand the board’s objective in one second, the current condition in three seconds, and any countermeasures implemented in ten seconds. As a result, everyone has digested the main information and is on the same page in a couple of seconds. Team updates, on the other hand, typically last longer than a few seconds, which is why various visual management solutions can be used to make daily meetings more visual.
Visual Management for everybody
One thing to keep in mind is that certain of your staff, such as new hires versus seasoned workers, will be more familiar with visual management systems than others. Clients and stakeholders may occasionally attend your meetings, some of whom may be completely unfamiliar with your visualisation techniques. With this in mind, it’s critical to think about who will be attending your meeting before you create or set up a visual management board. As a result, the information will be easy to understand for everyone, regardless of their function, and the meeting will go as scheduled.
Data visualization that works
Visual management boards are a great method to keep meeting attendees engaged and focused on the primary processes and topics you want to address. Using magnetic overlays, informative boards, for example, allows you to discuss various aspects of day-to-day operations without wasting time because the flow of information remains free and focused. As previously said, it is critical that everyone who attends the meeting is able to read and comprehend the content. This may be accomplished through appropriate training, which the Clarity team can assist you in delivering so that your entire workforce is conversant in visual management terms and procedures.
Visual management roadblocks
Although visual management tools are designed to make daily meetings run smoothly and empower your staff, there may be some roadblocks in the way of meaningful discussion. The following are some of the most common roadblocks:
- There is no plan in place.
- Charts that are overly elaborate or contain unnecessary information.
- Putting too much emphasis on numbers rather than results.
- Language barriers (note that several acronyms can be difficult to recall for persons who don’t speak English as a first language).
- A meeting in the style of a presentation with no time for discussion, questions, or comments.
- A negative work environment, such as one that fosters blame, uncertainty, or judgement, inhibits useful input from all team members.
How can these blocking hurdles be overcome?
Your company culture is at the centre of everything you do, it’s a great place to start. Because company culture is a wide topic that necessitates in-depth investigation and unique solutions, please contact our team if you believe yours requires expert attention. Your daily meetings will run considerably more smoothly if your company culture is robust and focuses around constant improvement. However, there are some steps that should be performed to guarantee that your visual communication remains effective:
- Ask team members if there are any areas where visual communication tools could be streamlined or improved for greater clarity on a regular basis.
- Make sure your images are clear and capable of conveying as much information as needed in a straightforward, relatable, and concise manner.
- Confusion and uncertainty have no place in visual management; if employees are having to ask simple questions, it’s time to revamp your boards.
- Your visual management tools should work just as well in virtual meetings as they do in person meetings.
What can Visualmitra do for you?
Visualmitra offer visual management consulting and bespoke visual management products, as well as in-depth training through our Operational Excellence team, to ensure that daily meetings run well. Contact our specialist team on 9324974251 or fill out our contact form for more information on how we can help and to schedule an appointment.